> Home > Scheduling Optimizer Reports > Master Schedule Lists

Master Schedule Lists

The Master Schedule Lists are views of the master schedule in list format, each in a different user-selectable order. Each list shows the meeting times, teacher, room and number of students assigned to each course section in the master schedule. Lists that are sorted by course also show the number of student requests and number of those requests not scheduled for each course. Use these lists to analyze the effectiveness of class loading by course, teacher, room or period. Use the selection options to analyze all terms together or separately.

The Master Schedule list, listing the master schedule by course, is the first report displayed when this group of reports is started.

Sample Reports

Master Schedule

The master schedule lists display one row per term-period combination for each course-section in the master schedule showing course and section schedule information as well as total student requests and total unscheduled requests for each course.

Teacher Name Schedules by Term

The teacher schedules list one row per period for each class taught by each teacher in the master schedule, grouped by term.

Room Schedules ("Only Schedules with Duplicates" Option)

The room schedules list one row per term-period for each class for each class meeting in each room in the master schedule, grouped by term. The sample illustrates the option to flag schedules with duplicate meetings.

How to Select Other Master Schedule Lists

The reports menu appears near the top of the window. When you first open the Master Schedule lists, the menu box displays “--Select List--” and the Master Schedule is displayed as the current report.

To view another report:

Click on the down arrow on the right of the box. The list of available reports is displayed.

Click on the report you want.

Click the “Start” button.

The report you selected appears on the screen.
This may take several seconds.

What Master Schedule Lists are Available

Master Schedule lists display master schedule data in a variety of sort orders. The following table shows the lists which may be selected. Run the Reports Demo to see samples of these reports.
Note that in the teacher and room lists, blank teacher and room entries sort after entries with nonblank teachers and rooms.

Report Title		Sort Order
Master Schedule		course, section, term, period
Master Schedule by Unscheduled Reqs		unscheduled requests, course, section, term, period
Teacher Name Schedules		teacher name, term, period, course, section
Teacher ID Schedules		teacher ID, term, period, course, section
Room Schedules		room ID, term, period, course, section
Period Schedules		period, term, course, section
Sorted by Term
Master Schedule by Term		term, course, section, period
Teacher Name Schedules by Term		term, teacher name, period, course, section
Teacher ID Schedules by Term		term, teacher ID, period, course, section
Room Schedules by Term		term, room ID, period, course, section
Period Schedules by Term		term, period, course, section

How to Read the Master Schedule Lists

Each Master Schedule List is displayed on one or more pages. Use the Next and Prev buttons to move through the pages. The Start button takes you to the first page, the End button takes you to the last page. On each page use the scroll bar, arrow keys, Edit-Find command and other navigational mechanisms provided by the browser to move through the currently displayed page.

Data Elements

The data elements representing a master schedule record appear in every row of each report. Repeated fields in a data group are suppressed for readability. Each data element has the same column heading in each master schedule report in which it appears. Reports are viewed by scrolling through the data rows; the report heading remains fixed over the data rows. Both the report columns and the report data rows appear in different orders depending on the report. A title identifying the report currently displayed appears before the report heading row.

Column	Description	Example	Comment
COURSE	Course ID, unique code for course	0555	Left justified as character string, max of 14 wide
SEC	Section number, section sequence number within course	002	3 digits, left zero-filled
TITLE	Course Title, short title from course atom	Physics (H)	Width truncated at 18
TCH	Teacher ID, from teacher atom	52	4 wide, left justified as character string
NAME	Teacher Name, last name plus part of first name as space permits	Davis, J	Width truncated at 18 characters
ROOM	Room ID, from room atom	106	Left justified as character string, up to 6 characters
T	Term number	1	1 or 2 digits, left justified, 1-26
PR	Period	06	2-digits, left zero-filled; period sequence number or, if provided, period code override
DAYS	List of day/cycle codes when the class meets	MTWRF	Relative positions preserved with dashes in unused positions (e.g. M-W-F)
CAP	Section capacity, the maximum number of students allowed in the class at one time	40	Right justified, leading blanks, 0 value displays 0
FIL	Seats filled for the given meeting of the class (may vary by term)	27	Right justified, leading blanks, 0 value displays 0
OPEN	Seats open in the class, calculated by subtracting FIL from CAP. Negative values can occur if students are prescheduled to a section in excess of CAP.	13	Right justified, leading blanks, 0 value displays 0
REQS	Number of student requests for the course. Note that this number relates to the course; it is displayed only on the first data row for a course.	137	Right justified, leading blanks, 0 value displays 0
UNSC	Number of unscheduled student requests for the course. Note that this number relates to the course; it is displayed only on the first data row for a course.	19	Right justified, leading blanks, blank displayed for 0 value

Displaying Only Schedules with Duplicate Assignments

For master schedule (course), teacher and room options of the Master Schedule Lists a checkbox on the screen allows you to limit the report to only schedules which include two meetings at the same time and flag the possible duplicate meetings with a message reading “Dup mtg”. The placement of two or more classes at the same time in a course, teacher or room schedule is usually intentional, but use of this option can sometimes highlight opportunities to reduce student conflicts by moving sections which overlap other sections of the same course or to identify inadvertently defined teacher and room conflicts in the master schedule.

Check the "Only schedules with dups" box, then click the Start button and you will see only the schedules which include duplicate meetings in the currently displayed Master Schedule List.
To see all schedules in the current Master Schedule List once again, uncheck the box and click the Start button.

Note: The "Only schedules with dups" checkbox has no effect if one of the "Period Schedule" options is selected.

Printer Friendly Version

The report offers a printer friendly version.

HOME \| FEEDBACK \| Q&A \| FAQ \| WHATS NEW? \| CONTACT US
	Scheduling Optimizer for SASIxp Scheduling