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Resource Schedule Grids

The Resource Schedule Grids display individual teacher or room schedules in a grid, or matrix, format. One grid per term is generated for each teacher or room. The grids each show one row per period with sections placed in columns by day. Each course section entry displayed in the grid shows the course title, course ID-section sequence identifier (optional), teacher, room and number of students assigned (optional). Use these reports to display and print individual teacher or room schedules. The reports include page break commands so that if you issue a print or print preview command, each teacher or room schedule begins on a new page with suitable heading lines.

The Teacher Resource Grids by Term, displaying teacher schedules in teacher name order within each term, is displayed when this group of reports is started.

Sample Reports

Teacher Schedule Grids

The teacher schedule grids display one row per period for each teacher in the master schedule showing the classes taught by the teacher in that period of each day during the selected term. A teacher’s grid for a given term is the same in each selectable teacher schedule report.

Room Schedule Grids by Term

The room schedule grids display one row per period for each room in the master schedule showing the classes meeting in the room in that period of each day during the selected term. A room’s grid for a given term is the same in each selectable room schedule report.

How to Select Other Resource Schedule Grids

The reports menu appears near the top of the window. When you first open the Resource Schedule Grids, the menu box displays “--Select Report--” and Teacher Schedule Grids by Term is displayed as the current report.

To view another report:

Click on the down arrow on the right of the box. The list of available reports is displayed.

Click on the report you want.

Click the “Show Report” button.

The report you selected appears on the screen. This may take several seconds.

What Resource Schedule Grids are Available

Resource Schedule Grids display individual schedules for teachers or rooms according to the view option selected. The following table shows the order in which data is presented for each view option. Run the Reports Demo to see samples of these reports.

Grid Title		Sort Order
Teacher Schedule Grids by Term		term, teacher name, period, day
Teacher ID Schedule Grids by Term		term, teacher ID, period, day
Teacher Schedule Grids		teacher name, period, day
Teacher ID Schedule Grids		teacher ID, period, day
Room Schedule Grids by Term		term, room ID, period, day
Room Schedule Grids		room ID, period, day

How to Read the Resource Schedule Grids

Each option of the Resource Schedule Grids displays all teacher or room schedules on the screen. The Show Report button displays (or redisplays) the current report selection with the specified options, starting at the beginning of the report. Use the scroll bar, arrow keys, Edit-Find command and other navigational mechanisms provided by the browser to move through the currently displayed report. For each term and resource (teacher or room), a title identifying the resource is displayed followed by the schedule data elements displayed in a grid with one row per period and one column per day. The following data elements are displayed.

Title	Description	Example	Comment
Teacher:	Teacher Name, last name plus part of first name as space permits	Davis, J	Width truncated at 18 characters; appears in entries of room schedule grids with no title
Teacher ID:	Teacher ID, from teacher atom	52	4 wide, left justified as character string
Room:	Room ID, from room atom	106	Left justified as character string, up to 6 characters; appears in entries of teacher schedule grids with no title
Term:	Term number	1	1 or 2 digits, left justified, 1-26 (displayed in schedule titles)
PER	Period	06	2-digits, left zero-filled; period sequence number or, if provided, period code override
Day	Schedule day	M	1 character day/cycle code (displayed in column headings)
	Course Title, short title from Course atom	Physics	Width truncated at 18 characters
	Course ID (unique code for course) and section sequence number within course	0555-002	Course ID left justified as character string, max of 14 wide followed by '-' followed by section sequence, 3 digits, left zero-filled
	Number of students assigned to the given meeting of the class	(27)	Appears within parentheses in schedule grid entries. Left justified, 0 value displays 0

Hiding Course-Section and Number of Students Assigned

In the Resource Schedule Grids, the data content of each cell depends on whether a teacher or room report option is selected, but all options display the combined course ID-section sequence and the number of students assigned for every class which appears. You can make the schedule grids more compact by specifying that either or both of the course-section and number of students assigned data fields not be displayed.

Check the "Hide crs-sec" box to suppress the course ID-section sequence field; uncheck the box to display this field.
Check the "Hide (section fill)" box to number of students assigned; uncheck the box to display this field.
Click the "Show Report" button to see the report with the selected options in effect.

Printing the Report

The report offers a printer friendly version. Read more about this. You can generate a printed set of individual teacher or room schedules by clicking the Print button in the "Printer friendly" window or selecting the browser’s Print command from the File menu. We recommend testing the print format before printing a complete set of schedules. To test, use the browser’s "Print Preview" feature or specify a small range of printed pages in the Print dialog which appears when you select a "Print" operation. You can also use the Print dialog to customize the header and footer sections added to each page of the printed report.

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